Space Room and Desk Operations
Keep resource availability, site signals, and staff response clearly owned
An operations stack for desk and room reservations, network visibility, basic site automation, and service monitoring with manual safety and facilities response retained.
Budget band
under-200 · self-host heavy
Components
| Tool | Role in stack | Required |
|---|---|---|
| seatsurfing | Desk inventory and reservation authority | yes |
| librebooking | Room inventory and reservation authority | yes |
| unifi-network | Network operations and visibility | yes |
| home-assistant | Optional non-safety site automation | optional |
| uptime-kuma | Service and endpoint alerts | yes |
Assumptions
- Staff can enforce one reservation authority per resource type.
- Facilities and technical owners can respond to alerts during stated hours.
Risks
- Split calendars can cause double booking and member conflict.
- Poorly isolated IoT or network administration can expand security impact.
Getting started
- audit-inventory
- label-resources
- pilot-small-zone
- publish-booking-rules
- baseline-alerts
- document-manual-mode
Audience
Roles: operations-manager, facilities, community-manager, technical-operator
Problems: fill-meeting-rooms, measure-utilization, improve-wifi-reliability, reduce-manual-admin
Workflows: room-booking, desk-hot-desk, facility-maintenance, incident-response
Last reviewed: 2026-07-18