Close out events
Reconcile space, equipment, attendance, incidents, supplier completion, financial evidence, and follow-up commitments before marking an event operationally complete.
| Field | Value |
|---|---|
| Business area | events |
| Primary role | event-manager |
| Frequency | event-driven |
| Privacy sensitivity | medium |
| Security sensitivity | medium |
| Compliance review | not normally required |
Trigger and handoff
Trigger: Attendees depart and the event moves from live delivery to handback and review.
Inputs
- Run of show and change log
- Site inspection
- Supplier and transaction records
Outputs
- Accepted space handback
- Open action and incident list
- Complete closeout record
Current manual methods
- Quick room check
- Expense emails
- Informal debrief
Human judgment and approvals
-
Assess handback condition and evidence
-
Decide which observations need formal incident or corrective action
-
Approval: Facilities accepts handback; finance approves adjustments; duty manager accepts open risks
Failure modes
- Damage or missing equipment is discovered later
- Event is closed while incidents remain unowned
Success metrics
- Space and assets reconcile promptly
- Every open item has an owner and target