Intake event requests
Capture an event’s purpose, audience, timing, space, services, accessibility, commercial terms, and risk signals before availability is represented as approval.
| Field | Value |
|---|---|
| Business area | events |
| Primary role | event-manager |
| Frequency | per-interaction |
| Privacy sensitivity | medium |
| Security sensitivity | medium |
| Compliance review | not normally required |
Trigger and handoff
Trigger: A member, partner, prospect, or internal owner proposes an event.
Inputs
- Requester-provided event details
- Current event policy
- Preliminary space availability
Outputs
- Complete event brief
- Missing evidence and owner
- Routed fit and risk assessment
Current manual methods
- Email inquiry
- Generic booking form
- Verbal hold on a room
Human judgment and approvals
-
Clarify the true format and likely impacts
-
Identify sensitive or specialist review needs
-
Approval: Event manager confirms brief completeness before assessment
Failure modes
- Room hold is mistaken for approval
- Accessibility or production needs emerge late
Success metrics
- Requests contain required decision evidence
- No event is confirmed from availability alone