Maintain space inventory

Keep desks, offices, rooms, capacities, amenities, restrictions, and service status aligned with the physical site and approved commercial definitions.

Field	Value
Business area	space-inventory
Primary role	operations-facilities-manager
Frequency	continuous
Privacy sensitivity	low
Security sensitivity	medium
Compliance review	needed

Trigger and handoff

Trigger: A physical, product, capacity, or service-status change affects sellable or bookable space.

Inputs

Approved floor and product records
Physical inspection
Maintenance and allocation status

Outputs

Authoritative inventory update
Effective date and owner
Downstream correction actions

Current manual methods

Separate floor plan and spreadsheet
Manual updates in several calendars

Human judgment and approvals

Determine commercial and member impact of the change
Resolve conflicts between records and observed reality
Approval: Facilities approves physical facts; commercial owner approves product representation

Failure modes

Physical change reaches only one system
Capacity is changed without safety or accessibility review

Success metrics

Published inventory matches sampled physical reality
Changes propagate to affected bookings and offers