Manage desk assignments
Allocate eligible members to suitable desks using current entitlement, accessibility, team, equipment, and adjacency needs with a human decision for competing constraints.
| Field | Value |
|---|---|
| Business area | space-inventory |
| Primary role | community-coordinator-front-desk |
| Frequency | per-interaction |
| Privacy sensitivity | high |
| Security sensitivity | medium |
| Compliance review | needed |
Trigger and handoff
Trigger: A member requests a desk or an existing assignment needs authorized change.
Inputs
- Member entitlement and stated needs
- Available desk attributes
- Current assignments and restrictions
Outputs
- Confirmed assignment
- Communicated conditions
- Escalated conflict or accommodation need
Current manual methods
- Printed floor map
- Visual choice on arrival
- Spreadsheet seat list
Human judgment and approvals
-
Balance legitimate competing needs fairly
-
Resolve accessibility and team-placement constraints
-
Approval: Community or operations owner approves overrides and protected desk changes
Failure modes
- System assigns an inaccessible or unavailable desk
- Preferences are treated as permanent entitlement
Success metrics
- Assignments match entitlement and usable desk state
- Conflicts and accommodation needs receive timely review