Manage facilities vendors
Maintain current vendor scope, competence, insurance or required evidence, access, performance, incidents, and exit obligations for people working on the site.
| Field | Value |
|---|---|
| Business area | facilities |
| Primary role | operations-facilities-manager |
| Frequency | monthly |
| Privacy sensitivity | medium |
| Security sensitivity | high |
| Compliance review | needed |
Trigger and handoff
Trigger: Scheduled vendor review, new engagement, material change, incident, or contract end.
Inputs
- Contract and scope
- Qualification and access evidence
- Work-order and performance history
Outputs
- Approved status and conditions
- Corrective action or replacement decision
- Offboarding actions
Current manual methods
- Supplier folder
- Invoice review
- Relationship-based renewal
Human judgment and approvals
-
Assess competence and performance beyond document presence
-
Decide proportionate correction
-
suspension
-
or exit
-
Approval: Facilities and commercial owners approve engagement; security owner approves access
Failure modes
- Expired evidence is unnoticed
- System and key access remains after contract end
Success metrics
- Active vendors meet current evidence and access conditions
- Performance actions close by agreed dates