Monitor cash flow
Maintain a scenario-based view of available cash, committed payments, expected collections, uncertainty, and decision dates using reconciled sources and explicit assumptions.
| Field | Value |
|---|---|
| Business area | finance |
| Primary role | owner-operator |
| Frequency | weekly |
| Privacy sensitivity | high |
| Security sensitivity | high |
| Compliance review | not normally required |
Trigger and handoff
Trigger: Scheduled cash review or a material change in collections, commitments, or forecast.
Inputs
- Reconciled cash position
- Approved payment commitments
- Evidence-based collection and sales forecast
Outputs
- Cash scenarios and assumptions
- Upcoming decision points
- Assigned mitigation actions
Current manual methods
- Bank balance check
- Static spreadsheet
- Best-case sales forecast
Human judgment and approvals
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Assess uncertainty and scenario credibility
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Choose proportionate actions considering members
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staff
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suppliers
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and obligations
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Approval: Owner approves cash actions; qualified finance reviewer approves model and source treatment
Failure modes
- Available balance ignores committed outflows
- Forecast dates are treated as certain
Success metrics
- Forecast error and assumptions are reviewed
- Material obligations are visible before decision deadlines